When you are getting ready for a commercial move, time is of the essence. Moving your business or office takes coordination and thorough planning, things that you’re likely familiar with as the owner or manager of a business. The complications arise from having to run your business and plan your move at the same time. In our decades of moving experience, we’ve helped a lot of businesses relocate. In that time, we’ve learned a few tips and tricks that have helped our clients get their moves taken care of with the kind of efficiency needed when running a business. There’s no need to take extended time off, become stressed or temporarily cease operations just because of a commercial move. With the right moving plan, your new office can be up and running in no time. Here are some tips for having a stress-free commercial move and avoiding unnecessary downtime.
You’re probably already familiar with the importance of assigning certain employees to certain tasks. Having a project manager is an essential part of managing the day-to-day activities and achieving success for many types of businesses these days. You can apply those same principles when it comes to your commercial move. Miscommunication slows the moving process down and cuts down on ease and efficiency. We recommend finding an office move project manager among your staff, this person will help coordinate with the movers, plan the moving schedule and take care of any other moving tasks so that you can focus on running your business.
Your office move project manager should be someone familiar with the day-to-day inner workings of your office. This person should be familiar with your staff’s needs and have extensive knowledge of where all items in your office go and how they are meant to be organized. If you have an office secretary or administrative assistant, that person is likely the perfect candidate. Make sure that they are conscious of any questions and concerns the rest of the staff may have and that they can ensure normal office functions will continue during the move. Whomever you choose, be sure to let them know that you will be depending on them to make this a smooth move.
Call Professional Movers
This is step is vital when you’re trying to run a business and relocate it simultaneously. As a business professional, you undoubtedly know how important it is to consult industry professionals during important tasks, moving is no different. Having a professional moving crew will give you the time to focus on what you do best while the movers do what they do best. All you need to do is coordinate the manner in which you and your staff will work remotely on moving day. The only time we don’t recommend a business hire professional movers for a commercial relocation, is if that business is a moving company.
Sketch a Floorplan
Don’t overlook this last step, as it is vital to making sure that the move into your new office goes smoothly. Your floorplan doesn’t have to be an architectural masterpiece; it just needs to show the moving crew where all your furniture and office items will go once they have arrived at the new office space. When the movers and your project manager have a clear idea of where all furniture and fixtures will go during the move, you and the rest of the team can work offsite without sacrificing piece of mind.
Tell your project manager to keep the shape of the new office and the number tables, desks, chairs and other items in mind when drawing up the floorplan. Let them know that they must be mindful of the type of atmosphere or vibe you wish to create in your new work space. Are you looking for an open floorplan that inspires spontaneous collaboration? Do you think your business would best be served with all employees having their own, private space to work? You and your project manager should answer these types of questions together to ensure that you are on the same page with the floorplan. Moving into a new office is the perfect time to realize your vision for a perfect work environment. Whatever you choose, make sure that your project manager makes copies of the floorplan and gives them to the movers several days before moving day, to ensure they are prepared.
Following these simple tips will help ensure that you stay busy running your business and not worrying about your move. A great project manager will go a long way to making sure that you have a stress-free commercial move with little downtime. If you’re ever looking for more tips, be sure to check our blog page to help you prepare for any type of move.